Round Robin Materials

The following are all the materials you’ll need to run Round Robins for 8 to 48 individuals (plus byes) and also for 6 to 17 teams. We thank Tom and Jeanne Gearhart, who have been stalwarts of the rightfully-famous Palm Creek Pickleball Club, for having been custodian of all the RR charts for years and for having provided them generously to at least dozens and perhaps a hundred or more other clubs and individuals throughout the United States and Canada. And we thank Palm Creek’s Steve Mueller for his more recent work in developing a 36-player RR sheet, and for providing data for any poor soul that wants to have a RR larger than 36 people. Last but not least we thank PC’s Orla Wanless for the “loan” of the Round Robin Players Roster Sheet and the 8-court Generic RR Signup sheets as well.

Note that the number of courts required to host each RR changes as the numbers get larger. To be obvious, a ten-person RR would be held on 2 courts and would have two people “waiting” (as “byes”, in the vernacular) each game. Those two people each game would get together at the end of the six games and play a seventh game, which is usually shown as well.

Housekeeping:

1. We suggest you adapt the charts (changing the club name) and then laminate them.

2. Suggest you use dry-erase markers for marking court numbers on each court and have a microfiber clothe or dry-board eraser for removing the numbers.

3. Suggest you use a piece of blue paper tape to mark which game you are in. Or mount the sheets on a magnetic whiteboard and use another magnet to track which game.

4. Find someplace local to the courts you will play the RRs on to keep all the sheets, as you often have people show  up just at the wrong time and you are changing from a 17-person RR to an 18-person RR, or somebody gets injured and  you have to go the reverse (down to a 16-person RR) for the remainder of the games. Stuff happens, so try to keep things easily available.

In the past we typically built RR stations from rolling workbenches. These could be rolled to the courts where the RR will be played. In addition to having work-space to transpose names from the initial sign-up sheetAt Palm Creek we’ve gotten so big (60 RRs, shootouts and other organized play times per week) that now we’ve gone to multiple permanent stations. We will provide a picture of those before too long.

Generic 8-Court Signup Sheet   Recreate this on EXCEL or similar, adapting it for each different RR if you are still using paper signup tools. (Also search our site for SignUpGenius, an electronic signup tool we use extensively in Bend, Or. and like a lot.) In either case, paper or electronic, people need to sign up in advance of the RR. We typically give players at least a few days in advance to sign up, sometimes as much as a week.

Electronic Sign-Up Alternative   We recommend SignUpGenius and use it extensively. There are many other on-line signup tools but we can’t imagine one that is much easier to use. There is both a free version (with ads and most functionality) and a paid version (no ads, all functionality). Check out our page on this as an alternative to the paper signup sheets above.

Round Robin Roster Sheet  Create this Roster on EXCEL or something similar. It’s very simple; you need only a numbered list from 1-35 and a second column with space for people’s names. You check people off the signup sheet when they come in and transpose their names as your doing that to the Roster. You then post the roster, which is the device which gives people their “personal number” for that Round Robin.

The following are all the various player charts. You need to have them all if you intend to use as many as eight courts for a single RR. The minimum number of players for a true RR is 8 on two courts, and goes up to a maximum of 35 players (including 3 Byes) on eight courts.

If we have more than 35 people demanding time in a certain time slot and we have open court space we will, occasionally, do two different RRs simultaneously on up to sixteen courts total. We have 24 courts in Palm Creek but have a “rule” (only violated occasionally for special events and the like) that we “must” leave eight courts open for drop-in or challenge play at all times.

If you have further questions please go back to the previous page (Round Robin) by clicking on the “breadcrumb” trail at the top of this page. We may have already answered your questions there.

We’ve arranged the following large list of charts to open in the tab you are now in, but instead of opening each we suggest you save each as it appears. Then you can simply scroll to the next and save that one. Hopefully that will save a lot of back-and-forth.

8   player chart
9   player chart
10 player chart
11  player chart
12 player chart
13 player chart
14 player chart
15 player chart
16 player chart
17 player chart
18 player chart
19 player chart
20 player chart
21 player chart
22 player chart
23 player chart
24 player chart
25 player chart
26 player chart
27 player chart
28 player chart
29 player chart
30 player chart
31 player chart
32 player chart
33 player chart
34 player chart
35 player chart
36 player chart
Raw Data for from 37 up to 48 players  (51 players with “byes”). Note: you will have to create your own charts if you use this, and if you do we’d appreciate having you send us a soft copy of that so we can share it.

6   couples chart
7   couples chart
8   couples chart
9   couples chart
10 couples chart
11  couples chart
12  couples chart
13  couples chart
14  couples chart
15  couples chart
16  couples chart
17   couples chart

41 Comments

  • February 14, 2020

    Thank you so much for this. I will be using tomorrow as a trial – our very first fun round robin.

    Gold Coast NORTH Pickleball
    Queensland Australia

    • Us
      January 4, 2020

      Thanks, Jeff! This is good stuff and our other readers will appreciate it, I know. RR formatting tools are in high demand. Your generosity in allowing the sheet to be shared and modified is also much appreciated. We’ll put it with our other RR materials and feature it in a newsletter coming out shortly.

  • Andy Tesluk
    November 10, 2019

    It would be really nice of you to either provide guidance on how to create these forms or provide already generated forms based on the number of courts and players. For example, six courts with 24+ players.

  • February 11, 2019

    I am doing a 2 team RR. Also I would like to have each player in each team play with each other. Need a little (lot) of help

    • Us
      April 11, 2019

      Sorry we didn’t get to this one earlier suspect that your need has passed by now. For future reference, however, we would do it the simple way. Players A and B play against Players C and D first game. Then all players rotate one spot to the left and they all play again. By the time you’ve played three games all players will have played with each of the three others. Then, because you want a RR to be six games usually, simply repeat the process. Each person tracks their total scores and winners are awarded by total points.

  • Dennis Marbury
    January 14, 2019

    do you have a chart set up for 18 teams on 8 courts, if so can you email it to me, if any ideas where to get one. thank you

    • Us
      April 11, 2019

      Our file server is still underwater, Dennis. However this would be possible for sure. 16 players to begin with two byes. Hopefully you’ve already got the need filled but otherwise check back here in 30 days. It’s a known problem and we’re working on it slowly.

  • Dave
    February 10, 2018

    Hi, thanks for making the RR charts publicly available. Our club has situations where we have 3 courts, but 16 or 17 players showing up. Would you happen to be able to make a 3-court version of 16 and 17 players? (4 and 5 byes, respectively)? Thanks.

    • Us
      February 11, 2018

      We are often asked for this but, no, we aren’t aware of how to do this. Any of you brilliant readers out there know how? Let us know and we will post it.

      • Evelyn
        April 2, 2019

        Hey there,

        Thank you for your charts. We have gratefully used them for a while. We found that we had issues when new players would arrive late or leave early and found that we needed another solution. My son and I decided to tackle this and created an app to handle any number of players and any number of courts. It only works on iPhone or iPad right now. (I’m trying to convince him to write it for Android). We use it all the time in our leagues. I hope you’ll try it and get a lot of use for it. If you do like, I would appreciate it if you’d write a review on the app store. That goes a long way to let players know that it’s legitimate and works well.

        Here is the link:
        USA: https://itunes.apple.com/us/app/pb-play/id1455799642?ls=1&mt=8
        Canda: https://itunes.apple.com/ca/app/pb-play/id1455799642?ls=1&mt=8

        Your brilliant reader!!!

        • Us
          April 11, 2019

          Please send us a promo code and we’ll give it a look. An article would be a possibility…let’s see how it goes. Thanks for the chance to look this over!

        • Margaret
          April 12, 2019

          Do you have a RR chart for 20 players and 3 courts?

          • Us
            April 15, 2019

            We don’t think we do. However, if you read through some of the more recent posts you will see something called a Round Robin Generator, which is a program designed to give you round robins for any number of players and any number of course. Since the maximum we could imagine would be 14 for your scenario, we’d be surprised (but not amazed) if you come up with exactly what you ask for. That said, we can think of ways to do it anyway. For instance, get the more regular players (who get lots of play time anyway) to split the round-robin three games each. We also know one person who has built two courts in their back yard and has tons of people (sometimes 30 or 40) over to play, or did until they finally got some public courts in their area. From memory they did some kind of funky round-robin (we played in it but don’t remember the details) and we will ask them and report back. Thanks for the good question.

        • Andy Tesluk
          November 10, 2019

          Do you have a trial option? We just want to be able to see if it works for our situation. It sounds very promising! Thanks!

      • Us
        April 11, 2019

        This looks pretty cool. Of the attempts we’ve seen to automate round robins this looks like the best. Have not used it yet and would appreciate someone posting feedback about how they found it.

      • Lynn
        October 16, 2019

        Could I get the free promo code to try it out?

      • Shelagh
        November 11, 2019

        I bought it, and then found out it wont do what I need.
        We need to have mixed teams( a male and a female), and it cant do that.
        Any suggestions?

        • Us
          November 14, 2019

          Yeah, we see the issue. We’ve never had to do exactly what you are looking for; sorry. We can’t help you with this (as we’re no longer Ambassadors and are kept off the Ambassador forum for that reason) but suggest you go through USAPA and do search for a Ambassador in your area (although you are in Canada, yes? Not sure what it does there…) But if you can find an Ambassador ask him/her to post your issue. There are about 1400 Ambassadors and they are or at least can be an outstanding resource to ask for help. Best of luck and please report back if you solve the “problem”.

  • Jacob
    November 25, 2017

    I am hosting a 13 player round robin and would like to complete 12 rounds where every player plays with everyone else for one game. It looks like this is set up for 6 games. Do you have any suggestions where I could find the matchups for 13 players and 13 rounds with one player having a bye each round?

    • Us
      January 29, 2018

      Nope, sorry. Let us know if you find such an animal. Maybe we can post it.

      • Rich Karakis
        January 29, 2018

        The Bend, OR Pickleball Club has produced a number of RR sheets that you might be able to use in this instance. You can try them here:

        http://www.bendpickleballclub.com

        Good luck!

    • Paramjit Gill
      June 21, 2018

      Here is a plan for 12 and 13 players in three courts and 11 rounds.

      Round 1 2 3 4 5 6 7 8 9 10 11

      Court1 12-1 12-2 12-3 12-4 12-5 12-6 12-7 12-8 12-9 12-10 12-11
      2-5 3-6 4-7 5-8 6-9 7-10 8-11 9-1 10-2 11-3 1-4

      Court2 3-7 4-8 5-9 6-10 7-11 8-1 9-2 10-3 11-4 1-5 2-6
      4-9 5-10 6-11 7-1 8-2 9-3 10-4 11-5 1-6 2-7 3-8

      Court3 6-8 7-9 8-10 9-11 10-1 11-2 1- 3 2-4 3-5 4-6 5-7
      10-11 11-1 1-2 2-3 3-4 4-5 5-6 6-7 7-8 8-9 9-10

      Note that player 12 stays in court 1 in all rounds.

      For 13 players, the player number 13 sits out for the first round. Then he plays all
      rounds in court 3. In the second round, he replaces player 1, in the 3rd round he replaces
      player 2 and so on. Here is the actual plan

      Round 1 2 3 4 5 6 7 8 9 10 11

      Court1 12-1 12-2 12-3 12-4 12-5 12-6 12-7 12-8 12-9 12-10 12-11
      2-5 3-6 4-7 5-8 6-9 7-10 8-11 9-1 10-2 11-3 1-4

      Court2 3-7 4-8 5-9 6-10 7-11 8-1 9-2 10-3 11-4 1-5 2-6
      4-9 5-10 6-11 7-1 8-2 9-3 10-4 11-5 1-6 2-7 3-8

      Court 3 6-8 7-9 8-10 9-11 10-1 11-2 1-3 2-4 3-5 4-6 5-7
      10-11 11-13 1-13 2-13 3-13 4-13 5-13 6-13 7-13 8-13 9-13

      Bye 13 1 2 3 4 5 6 7 8 9 10

  • chris
    November 18, 2017

    FYI – The 10 player round robin chart is not generic. It has Palm Creek Club at the top.

  • Roger Nelson
    September 4, 2017

    Hi
    The Round Robin files are no longer available on DropBox. Is there any other way I can get them. I am on the Board of 2 clubs, one of 420 members and the other is 640 members, we could sure use those files…..

    Thanks
    Roger

    • Us
      September 7, 2017

      Hi, Roger. Sorry for the delay. We’ve been having problems with DropBox again. We’re moving all documents over to GoogleDocs and hopefully this will be accomplished within the next couple of weeks. We’re looking at moving near 1,000 files over and we can’t guarantee when the RR sheets will be available. There is one available now (17 player) so you can try it to see if it works for you. Let us know either way, please. Thanks.

    • September 28, 2017

      Hi Roger, the rr sheets are available now. You can access them by going to ‘clubs/club-programs/organized-play’, from there you will see round robin information and material.

      thanks for your patience,
      Wanda

    • Us
      December 6, 2016

      Our apologies; please have patience with us. DropBox dumped over 3,000 of our shared files by accident and we are trying hard to restore them without having to go to each of the 3,000 files and recreate the links. I would suggest you check back in a week or so and we may have it fixed….can’t say for certain, but I think we’re on the right track.

      More soon, hopefully….

  • Rich Karakis
    October 19, 2016

    I’m trying to set up a Round Robin Tourney for 36 players on nine courts, which in itself is easy enough, but my challenge is to make it all Mixed Doubles so that every team has a guy and a girl. The only way that I can think of making that happen is to assign the guys all even numbers and the girls all odd numbers, but I don’t know if the “randomizer” can make that happen. Any ideas?

    • Us
      December 6, 2016

      Sorry for the delay getting back; we’re having major site problems right now. However, to your question, VERY interesting and no, we don’t have any better ideas. I’m thinking perhaps your idea is a very good one and would probably work as long as you have an even number of players and aren’t accepting byes. Having an odd number of byes (1 or 3) would mess with your math, we suspect….

  • JohnnyEff
    March 8, 2016

    Terrific site. Congratulations!

    Our club has been struggling to find play methods to achieve the goals you have stated. We do the round-robins but using the rally point system (to 11, win by 1) so that all games finish at approximately the same time. This works well but games are short (average of about 8 minutes, and about 2 more to call out the next round). We’d like to use scoring on serve only.

    My question to you is how do you deal with the fact that some games can last 10 or even 15 minutes longer than other ones? Doesn’t this result in a lot of sitting around until the next round gets started?

    Thanks for your good work.

    • Us
      March 8, 2016

      Hi, JohnnyEff:

      Thanks for your comments. If you do a six game RR with traditional scoring, depending on how close the skill-levels are in the groups, the reality is you get six games with perhaps a “by” seventh game (for those who sit out a game) in almost exactly two hours. Yes, there is most always some waiting, especially in closely-matched teams, which is why skill-based RRs often have issues finishing within the allowed two-hour block. Sometimes the 7th game isn’t played.

      So more to your question. We both play in a very closely-matched 4.5/5.0 RR several times a week. One of the days especially it’s VERY closely matched as the 5.0s, elitist pigs that they are, go off and play in a 5.0-only invitational at another nearby park. Thus all the 4.5s can keep up and many of the games could go very long. So we keep an eye on the time as we are not really using the scores for anything anyway. We don’t believe RRs are a proper vehicle for recording scores for any purpose (a heated subject for another discussion) so it’s no real hardship on anybody if we simply call the game at an appropriate time. Obviously with a couple of minutes between rounds this means that we allow a maximum of about 17-18 minutes per game (excluding the concept of the 7th game).

      However, we also allow for people to start a second game if they are blown out quickly. We manage that by having colored ribbons attached to a simple clip that are left on the court, attached to the net on the end. At the end of your first game, if it went quickly and you want part of a second game, you simply move the clip to the middle of the court. The games that are going longer continue and you begin your second game. There’s no requirement for this; if people want a drink or a snack they simply take the extra time to do that, but more often they choose to play part (or all) of a second game. At about 17 minutes the RR captain calls the time and the longer-going games stop wherever they are and everybody quits. But more often the other games finish up, everybody is keeping an eye on the colored ribbons (you can see them from a surprisingly long way away), and once all the ribbons are seen to be in the middle (signifying completion of game) everybody quits, grabs water, goes to their next game. Overall we estimate that every team over the two hours actually is playing more like 8 games total, maybe 9, if you considered total points played, albeit some of the games are played as partials against the same twosome you just played (or we mix up teams for the partial second game). This virtually eliminates standing around, and eliminates the need for rally scoring which admittedly some people like but our groups mostly do not.

      Hope this idea helps, especially the part about using the ribbon and playing partial second games, with overall time called by the RR captain. It works for us wherever we play and see it being adopted more and more in other clubs all the time.

      • JohnnyEff
        March 8, 2016

        Thanks for the quick reply. So basically it comes down to the fact that everyone in the group is closely matched skill-wise, so generally there are not many blowouts. Those that finish early flag it (in your case using the clip) so everyone knows the status of each match. Groups finishing early have the option to continue playing. Sounds good.

        Our men’s group have a little wider variance in skill levels, so we will probably have more quick games and so more time waiting for the other matches to finish. We will try your way though, as most of us prefer the traditional scoring. We also have a mixed group with as many as 20 people waiting to play (4 courts) so the shorter rally point games keep things moving.

        The men’s group keep scores to determine averages, for the sole reason of rankings for tournaments. We usually do two divisions and want to make sure we distribute the players evenly so both divisions have a good mix of players.

        The skill level thing has been the most challenging to our club. As we evolve, players are learning the right way to play while others aren’t. So of course the better players want to be challenged, and others want all skill levels to play together. Trying to find the balance, but it’s very sensitive.

        I just found your site and will try and find more articles about this stuff. What a great resource you have created. Thanks again.

  • Karl Miller
    February 4, 2016

    We have 26 players who would like to play with or against every other player in the round robin. We total 8 courts, but would like to use only 6 courts for our play. We will have up to 5 hours to accomplish our play. We looked at the 24 and 26 player charts but they don’t afford play with/against everyone.
    Any suggestions? Thank you. Great site!

    • Us
      February 4, 2016

      Hi, Karl.

      Thanks for your question; it’s a good one. The charts are set up for two-hour, six game round robins, obviously (obvious to you, at least, ‘cuz you’ve looked at them). So 26 players would play seven games, six plus a by game, ‘cuz you would have two sitting out each time. What we would experiment with (and you could do this on paper to see how it pans out) is to run the very same round robin twice, but shift the players’ numbers. So if we were numbers 1 and 2 that day in the first set of six games, then we might be numbers 2-3 in the second set of six games (Keeping the first of us first so we didn’t repeat being number 2, of course). We didn’t do the work to see how that would affect the rotation and there are some funky things about how numbers are “randomly” assigned – funky in that it appears to us that sometimes we can play the whole of a seven-game, 26-person RR and not even SEE quite a few of the players, either playing with us OR against us, which almost seems impossible mathematically but obviously isn’t (‘cuz it happens). We are thinking you may have to shift more than just one number, meaning that everyone may have to add 2 or even 3 numbers to get what you want. If we were doing this we would plot it out….put a 12-column, 26-person EXCEL (well, we use Open Office, but a spreadsheet program) together and then just populate the boxes in games 1-6 the way they appear now, but then add 1 number to each person and see where they then appear, using the RR sheet to guide you with their appearance, and populate the boxes in games 7-12. Then, since you technically have two by-games that you’ve accrued, use the by games to catch anybody who hasn’t played with or against another individual. You will know that having done the work with the spreadsheet.

      So a little trouble, but not too much. And we’d certainly like to know how that works out, so we can share it with others. Thanks!

  • Marcie Taylor
    January 28, 2016

    We have only four courts and wish to play only four games. Do you have rotations for 10, 11, 12, 13, 14, 15 & 16 players?

    Thanks!
    Marcie

    • Us
      January 28, 2016

      Hi, Marcie.

      Unless we misunderstand your request, we think the data you are requesting is already there. If you go to the Round Robin Materials sheet and upload and look at, for instance, the 11-person RR, it’s set up for six games (on two courts, with three byes) but of course you don’t need to play all six games. So in this case you’d simply stop at four games. It should take you about 1 Hr. 20 minutes to play four games instead of six, if you are timing things. Thanks for visiting the site. Note, too, that we’ve recently added materials for much larger RRs as well (data is there for up to 51 players, if you ever get a large number of players and available courts!).

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